Your role
What a champion owns
- Guiding every participant assigned to you to completion—the one outcome every other duty serves
- Running your own events
- Walking participants through ADA registration and enrollment
- Capturing the complete participant list
- Following up until every participant completes
- Submitting attendance, completions, and documentation to the Program Officer
Pathways
Two ways to land completions
Completions are the outcome; how you get there is up to you. Champions work through two pathways—many do both.
Adopt self-paced learners
Take on an assigned cohort of participants who started the course but stalled, and see them through to the finish line—no event required.
How cohort support works → Run eventsTake a room through the course
Run the standard agenda—synchronous or asynchronous—and stay with your participants until every one of them completes.
The event playbook →Pathway · Support a cohort
Adopt learners who stalled—and earn when they finish
You don't need to run an event to land completions. Champions can opt in to support an assigned cohort of participants who started the course but haven't finished. Here's how it works, step by step:
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Opt in
Tell the Program Officer you're ready to support a cohort. You need to be an onboarded Champion—course finished, orientation done.
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Get your assigned cohort
SmartCT assigns you a batch of participants who registered and started but stalled along the way. You get a sanitized tracker for your cohort—enough to reach them and see where they stopped.
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Support them to the finish line
Check in, answer questions, help with the common blockers (login, tests, the discussion post), and invite them to the next webinar if they'd rather finish live. The follow-up scripts and nudge templates are on the Resources page.
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Earn for every completion you help land
Financial support for champions: PhP 3,000 for every 50 participants who successfully complete the course.
Pathway · Run events · Delivery modes
Synchronous or asynchronous—know the rule for each
Complete everything live
In-person, webinar, or hybrid. The entire course is completed during the event—participants leave with all three completion requirements done. Plan at least two hours, run as two parts.
Read the synchronous playbook → AsynchronousIntroduce, then follow up
Recorded or live entry, self-paced finish. Every participant is on your registration & attendance sheet with an assigned Champion, then follows a fixed Day 0 to Day 14 follow-up sequence to completion.
Read the self-paced playbook →Pathway · Run events · Run of show
The standard synchronous agenda (Hard Launch event)
Run end to end, this agenda is The Hard Launch—the complete guided run. It runs in two parts. Part 1 takes everyone from registration through Module 1; run on its own, Part 1 is The Soft Launch, and participants who leave there finish the rest asynchronously. Part 2 continues live all the way to full completion of the course. Adjust the buffer, not the structure. Budget generously.
Part 1—Registration through Module 1 (on its own: The Soft Launch)
| Segment | Duration | Notes |
|---|---|---|
| Setup, registration, attendance capture | pre-event | Capture the participant list here. Ask who already has an ADA account and record the email they used for it |
| Welcome & program introduction | 10 min | What ASEAN AHEAD is; what participants get |
| ADA account creation & enrollment walkthrough | 5 min | Make sure everyone is able to access the course |
| ADA account check (short survey) | 5 min | Get the email addresses used by participants to register to the Course for progress tracking. Run it before you announce the exit point. |
| Pre-course assessment | 5 min | Go through the pre-course assessment together |
| Module 1 completion (walkthrough) | 20 min | Guided, live—build momentum with the first module |
Announce it explicitly before and during the event.
Participants who leave here continue asynchronously.
Record them on the async/self-paced participants list so no one is lost silently.
Complete the pre-course assessment before leaving. This allows us to easily track and follow-up their status after the event.
Part 2—Live to full completion
| Segment | Duration | Notes |
|---|---|---|
| Modules 2–5 completion | 60 min + | Run as guided blocks (exercises & learning materials) |
| Discussion participation | 5 min | Give sample prompts |
| Post-course assessment & post-course survey | 5 min | Go through the post-course assessment and survey |
| Wrap-up | 10 min | Reminders and expectations |
Pathway · Run events · Lifecycle
Before · During · After
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Before the event
Choose the delivery mode. Pre-register participants. Check the venue and connectivity (or set up the online session). Prepare materials and confirm devices—the course is mobile-friendly, but laptops work better for tests and discussions.
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During the event
Run the standard agenda. Capture the complete participant list with all required fields. Get every participant registered and enrolled on ADA before the event ends. Troubleshoot the common issues: login problems, test submission, video playback on mobile.
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After the event
Submit your registration & attendance sheet and the short post-event report. SmartCT counter-checks your sheet against the ADA record and sends back a sanitized completion tracker—work from that to nudge weekly, and escalate persistent drop-offs to the Program Officer. The event isn't over until every participant has completed or the cohort window has closed.
Pathway · Run events · Checklist
What to prepare, what to submit
There is one form you must produce for every event and one short report afterwards. Everything else on this page exists to help you, not to be submitted. Templates live on the Resources page—they're being finalized, so check there for the current version rather than reusing an old copy.
Prepare—before and during the event
| Item | When | Template |
|---|---|---|
| Registration & attendance sheet ready—registration asks whether they already have an ADA account, and which email they used for it | Before the event | Registration & attendance sheet |
| Facilitator deck and the ADA walkthrough, with its screenshot fallback | Before the event | Course links |
| Every attendee recorded, exactly as they typed it | During the event | Registration & attendance sheet |
| An ADA email on record for every participant—from registration for those who already had an account, from the ADA email check for everyone who created one on the day | End of Part 1, before the exit point | ADA email check |
| Who left at the Part 1 exit point, marked as self-paced on the same sheet | During the event | Registration & attendance sheet |
Submit—after the event
| Item | When | Template |
|---|---|---|
| Registration & attendance sheet, complete | After the event 3 days | Registration & attendance sheet |
| Post-event report—what happened, photos, issues | After the event 1 week | Post-event report |
| Follow-up with participants who haven't completed | Weekly, until the cohort window closes | Nudge message scripts |
| Escalation of persistent drop-offs | As they arise | Program Officer |
Get started
From completer to Champion
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Finish the course yourself
Every Champion is a completer first—you'll be guiding people through something you've already done.
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Sign up and get onboarded
Register through the Champion form, complete the Champion's orientation, and commit to the data privacy and safeguarding guidelines.
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Pick your pathway
Tell the Program Officer whether you want an assigned cohort, an event to run, or both—and get access to the templates and materials.
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Start landing completions
Everything you're accountable for is on this page; the scripts, sheets, and decks live on the Resources page.
